5 important security tips when using cloud software

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The recent security breach that resulted in a popular cloud bookkeeping software’s security being compromised, has again shed light on the importance of having security protocols in place.

Thankfully, no such breach is yet to occur with Intuit Quickbooks Online. With any software in the cloud, you have to be mindful that you should treat this software with the respect it deserves. Much like you wouldn’t leave your house unlocked or give anyone the keys to your house, you shouldn’t just save your username and password because it is easier than remembering it. You also shouldn’t give your username and password out to other staff. If other staff require access, they should be provided with their own login and password.

Here is a list of tips that we have compiled for you. You can see that maintaining effective security procedures is relatively simple and can save a lot of heartache in the long run.

  1. Use a password-protected screen saver and logout of your company’s network at the end of the day.
  2. Don’t leave portable devices unsecured when you’re not there.
  3. Use strong passwords on your computer accounts. Check out Quickbooks Online recommendations for password guidelines.
  4. Don’t use your name, your family’s names, your pet’s name, or a word in a dictionary as your password.
  5. Set up two step verification. This greatly minimises the risk of your account being used for malicious purposes.

Christmas special! We are so convinced that you will love switching to Quickbooks Online, that QBBS is offering a free conversion service (for up to 2 years worth of data) from your current accounting software. Switch today. You have nothing to lose but so much to gain.*

*Conditions apply.

 

 

 

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